Policy Regarding Sale of Goods and Services on Campus
Approved By: Steve McAllister, Vice-President for Finance and Administration/Treasurer
Issued - April 1, 2011
Responsible Office: Vice President for Finance and Administration / Treasurer
This policy sets rules for the sale of goods and services on campus by for-profit organizations, for-profit individuals, not-for-profit non-approved student organizations, and not-for-profit approved student organizations.
This policy applies to any individual or group attempting to sell goods and services on any part of the campus of Washington and Lee University.
There are no definitions applicable to this policy.
It is the policy of Washington and Lee University that sales of goods and services on campus to individuals (students, staff and faculty) are not permitted by 1. for-profit organizations, 2. for-profit individuals, and/or 3. not-for-profit non-approved student organizations except under the following conditions:
- If a good or service for the benefit of students, staff and/or faculty is recognized and not in conflict with University providers nor in conflict with downtown retailers, upon the approval of the Co-Chairman of the W&L Merchandise Committee, the Director of the Elrod Commons/Campus Activities may approve an on-campus sale in a specified location on a specified date and at a specified time.
- A standard commission of 25 percent of gross sales will be paid to the general revenues of the University. Sales by approved outside vendors will be processed through the University Store registers. Only the University Vice-President for Finance and Administration/Treasurer may approve deviations from this standard.
- The only approved locations for such sales are inside the Elrod Commons (coordinated with the Director of the Elrod Commons/Campus Activities) and at the University Store (coordinated with the Co-Directors of the Store). In extraordinary circumstances a deviation may be granted by the Director of the Elrod Commons/Campus Activities or the University Vice-President for Finance and Administration/Treasurer (e.g. Community Festival, Student Flea Market).
- The University requires that each approved vendor meet the applicable requirements of the City of Lexington ordinances regarding peddling and soliciting and will comply with regulations regarding appropriate state and local sales taxes.
Further, it is the policy of Washington and Lee University that sales on campus to individuals (students, staff and faculty) by not-for-profit approved student organizations must be registered with the Director of the Elrod Commons/Campus Activities. All sales on campus must conform to reasonable standards of good taste as determined by the Director of the Elrod Commons/Campus Activities (e.g., no alcohol promotion or offensive or suggestive wording). Individuals or organizations approved for sales on campus will be fully responsible for transporting their own goods to and from the specified location, for cleaning the area used for sales and for providing an accounting of gross sales.