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Washington and Lee University

Washington and Lee University

Petitioning the Faculty Executive Committee (FEC)

When is a petition to FEC necessary?

The FEC receives student petitions requesting exceptions mostly related to waivers of undergraduate administrative deadlines (late drop/add, late major declaration, etc.). Examples include:
  • late registration activities - drops and adds (only after the 2nd week in a term; also see the timeline for normal changes at dropaddpolicy.pdf ),
  • late pass/fail declarations (only after the 2nd week in a term) or removed P/Fs,
  • overloads in fall or winter terms more than 17 credits or more than 5 credits in spring term (this is submitted through the WebAdvisor 'Overload Approval' link,
  • underloads in any term (fewer than 11 credits for fall or winter term or 4 credits in spring term),
  • to take a final examination prior to the official exam period,
  • to request waiver of late fee,
  • a late declaration or removal of a degree, major, or program (only after January deadline in the senior year),
  • late declaration to graduate (only after January deadline in the senior year)
  • to be excused from commencement exercises,
  • and, other administrative policy exceptions.

How often does the committee meet?
The FEC meets each Monday afternoon at 3:30 p.m. during the term, except during breaks and exam periods. Actions by the FEC require approval of the faculty at their regularly scheduled faculty meetings (first Monday of each month). Please note that petitions may not be considered immediately. You should continue going to the courses for which you are currently registered and allow up to two weeks to receive notification of the committee's action. Do not assume that they will approve your petition.

To whom would you submit the petition?
Students should submit their e-mail or written petition, and any supporting documentation (for example, support from adviser or course instructor) to the chair of the committee, Dean of the Williams School, Larry Peppers in care of the Cree Sherrill, Huntley Hall 203 by noon on Monday for consideration that afternoon. E-mail petitions can be sent to and copied to

How will you hear of the status of your petition?
Official notification indicating if the petition has been approved or denied is sent to the student's W&L e-mail account. Students are responsible to watch for this e-mail notification and act on any approvals accordingly (see below). If your petition is denied, and you believe it still has merit, you may appeal by meeting first in person with Dean Peppers.

What should you do if the petition is approved?
Upon approval of a petition, the student must submit all appropriate paperwork with necessary signatures to the appropriate office. For example, if a petition for a late add has been approved, the student must obtain an add form, get the appropriate adviser and instructor signatures, and turn it into the University Registrar's office. The notification that your petition has been approved (to your W&L e-mail address) usually includes a 10-day deadline for processing a request, so students are encouraged to check their e-mail and take care of the necessary paperwork in a timely manner. If the deadline is missed, then a student must re-petition the FEC.

Are there any fees associated with late approvals?
Yes, some actions carry a fee and later actions often require a higher fee. If you're late enough in the term to require FEC approval for a late drop/add or pass/fail declaration there is a $100 fee. It should be noted that after midterm in any term, approved petitions for drops, adds, pass/fail declarations, and registrations carry a $200 fee for each term. Separate petitions may also carry separate fees (e.g. not one charge covers everything in a term). Any action that carries a fee can be paid at the University Registrar's office by cash, check or charge to the student's account.

last updated 10/30/2012

Registration Changes (Drop/Add) Policy