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Finance Personnel Code of Ethics

Approved By: President
History:
Issued - April 2005
Revised - October 8, 2007
Responsible Office: Office of General Counsel
Related Policies: Statement of Ethical Principles
Additional References:

Introduction

Policy Statement1
Washington and Lee University is committed to the highest standards of ethics and integrity. The University has determined that having Finance Personnel sign the Code each year serves as our promise that we will maintain these high standards. Signed copies are maintained in the Business Office.

Applicability
This policy applies to all finance personnel at the University.

 

Definitions

Finance Personnel - Includes Treasurer/Vice President for Finance, investment support personnel, Associate Treasurer and Controller, and any Associate and Assistant Controllers, Director of Budgets and Staff Accountants, and all employees of these offices.

 

Policy

Finance Personnel's conduct should be characterized by honesty, integrity and dignity, and they owe a duty of care and loyalty to Washington and Lee University and must adhere to W&L's policies on Conflict of Interest.

Finance Personnel will adopt and be faithful to the following:

  • I will report to my supervisor any real or potential conflicts of interest between my personal and professional relationships, including those relationships with only the appearance of a conflict. Such conflicts may arise when my personal interests compete with interests, activities, or concerns of W&L (e.g., personal transactions between me or my family and W&L; consulting with W&L outside my position with the University). I will make full disclosure under these circumstances and obtain approval consistent with the relevant W&L conflict of interest policy.
  • I am committed to full, fair, accurate, timely, and understandable disclosure in the University's financial statements and other public documents. I understand that even individuals outside the Finance area help create the University's financial statements because every entry into our administrative systems contributes to the development of those Statements. I also understand that any public announcement or statement by the University must be complete and correct to the best of my abilities.
  • I will transact the business of the University in compliance with applicable laws, rules, and regulations.
  • I acknowledge that student and other information I utilize may be covered by laws of confidentiality and privacy, and I pledge I will not disclose any confidential or private information except where authorized or legally obligated to do so.
  • I pledge to promptly report to the Office of General Counsel any violations of this Code, or any other suspected fraud or fraudulent activity of which I become aware. I understand that I may make such reports in writing, by telephone, or by email; alternatively, I may make any such report through W&L's whistleblower policy http://www.wlu.edu/x31879.xml. The University has pledged that it will not allow any retaliation against anyone who acts in good faith in reporting any such violation or suspected violation.
  • I understand that I am responsible for my own adherence to this Code, and for exercising proper supervision to detect and report violations by my subordinates, peers, and other members of the University community.

Endnotes

1Excerpts taken from the NACUBO Code of Ethics and from the University of Richmond Code of Ethics.  Top
Revision History

Revised 10/8/07 to conform strengthen and clarify the policy per the request of the Audit Subcommittee of the Finance Committee of the Board of Trustees.