Washington and Lee University
2003 Common Data Set Information

Other years' W&L CDS: 2004 - 2002 - 2001 - 2000 - 1999 - 1998 - 1997 - 1996

Note:  Data are posted as they are available. 

If the data you need are not posted here yet, please check the previous year's CDS for the most recent data.

Common Data Set source site

Common Data Set Exchange



Back to Institutional Research
Back to the W&L home page.
This page was last modified on June 10, 2004.
© Washington and Lee University®
Send questions and comments to ir@wlu.edu

Table of Contents
A. General Information
B. Enrollment and Persistence
C. First-time, First-year (Freshman) Admission
D. Transfer Admission
E. Academic Offerings and Policies
F. Student Life
G. Annual Expenses
H. Financial Aid
I. Instructional Faculty and Class Size
J. Degrees Conferred
CDS Definitions
A. GENERAL INFORMATION
A1. Address Information
Washington and Lee University
116 North Main Street
Lexington VA 24450-0303
Main phone:                                 540.458.8400
WWW Home Page Address       http://www.wlu.edu
Admissions Phone Number            540.458.8710
Admissions Toll-free Phone Number    (None)
Admissions Office Mailing Address, City/State/Zip    Letcher Avenue, Lexington VA 24450-0303
Admissions Fax number:                540.458.8062
Admissions E-mail Address:        admissions@wlu.edu
Is there a separate URL application site on the Internet? Yes  If so, please specify: https://admissions.wlu.edu/app/
A2. Source of institutional control (check one only)
A3. Classify your undergraduate institution:
Coeducational college
Carnegie classification: Baccalaureate-Liberal Arts
AAUP classification: II-B, National Liberal Arts College
Southern Association of Colleges & Schools, Commission on Colleges: Level V
A4. Academic year calendar
Undergraduate - Other (4-4-2)
Law - Early semester
 
A5. Degrees offered by your institution
Baccalaureate (B.A., B.S.)
First professional (J.D.)
Master of Laws (LL.M.) program began in Fall 2003, first graduate expected May 2004

B. ENROLLMENT AND PERSISTENCE

B1. Institutional Enrollment—Men and Women Provide numbers of students reported on IPEDS Fall Enrollment Survey 2002 as of the institution’s official fall reporting date or as of October 15, 2003. Refer to IPEDS EF-1 Part A or IPEDS EF-2 Part A (undergraduates only) survey.
 
FULL-TIME
PART-TIME
 
Men
(IPEDS col. 15)
Women
(IPEDS col. 16)
IPEDS
line
Men
(IPEDS col. 15)
Women
(IPEDS col. 16)
IPEDS
line
Undergraduates
Degree-seeking, first-time freshmen 230 223 line 1     line 15
Other first-year, degree-seeking 0 0 line 2     line 16
All other degree-seeking 675 606 lines 3-6     lines 17-20
Total degree-seeking 905 829        
All other undergraduates enrolled in credit courses 2 2 line 7 0 2 line 21
Total undergraduates 907 831 line 8 0 2 line 22
First-professional            
First-time, first-professional students 72 51 line 9 0 0 line 23
All other first-professionals 148 119 line 10 2 0 line 24
Total first-professional 220 170   2 0  
Graduate            
Degree-seeking, first-time 0 0 line 11 0 0 0
All other degree-seeking 5 0 line 12 0 0 line 26
All other graduates enrolled in credit courses 0 0 line 13 0 0 line 27
Total graduate 5 0   0 0  

Total all undergraduates (IPEDS sum of lines 8 and 22, cols. 15 and 16): ____1740______
Total all graduate and professional students (IPEDS sum of lines 14 and 28, cols. 15 and 16): _____397_______
GRAND TOTAL ALL STUDENTS (IPEDS line 29, sum of cols. 15 and 16): ____2,137______
 

B2. Enrollment by Racial/Ethnic Category.  Provide numbers of degree-seeking undergraduate students reported on IPEDS Fall Enrollment Survey 2003 as of the institution’s official fall reporting date or as of October 15, 2003. Refer to IPEDS EF-1 Part A or IPEDS EF-2 Part A surveys based on column and line numbers in grid for totals.
FIRST-TIME FRESHMEN
DEGREE-SEEKING UNDERGRADUATES
(includes freshmen)
ALL UNDERGRADUATES (includes non-degree)
Non-resident aliens 20 75 79
Black, non-Hispanic 25 70 70
American Indian or Alaskan Native 0 2 2
Asian or Pacific Islander  8 40 41
Hispanic 7 15 15
White, non-Hispanic 393 1522 1523
Multiracial or unknown  0 10 10
Total  453 1734 1740

Persistence

B3. Number of degrees awarded by your institution from July 1, 2002, to June 30, 2003 

Bachelor's degrees :  418 First professional: 116

 
Graduation Rates

The items in this section correspond to data elements collected by the IPEDS Web-based Data Collection System’s

Graduation Rate Survey (GRS). For complete instructions and definitions of data elements, see the IPEDS GRS instructions and glossary on the 2003 Web-based survey. Please provide data for fall 1997 cohort if available.

For Bachelor’s or Equivalent Programs
Report for the cohort of full-time first-time bachelor’s (or equivalent) degree-seeking undergraduate students who entered in fall 1997. Include in the cohort those who entered your institution during the summer term preceding fall 1997.

B4. Initial 1997 cohort of first-time, full-time bachelor’s (or equivalent) degree-seeking undergraduate students; total all students: _______454__________
 

B5. Of the initial 1997 cohort, how many did not persist and did not graduate for the following reasons: deceased, permanently disabled, armed forces, foreign aid service of the federal government, or official church missions; total allowable exclusions: __________0____________
 

B6. Final 1997 cohort, after adjusting for allowable exclusions: ______454_________
 (Subtract question B5 from question B4)

B7. Of the initial 1997 cohort, how many completed the program in four years or less (by August 31, 2001): _____383______
 

B8. Of the initial 1997 cohort, how many completed the program in more than four years but in five years or less (after August 31, 2001 and by August 31, 2002): _______15__________
 

B9. Of the initial 1997 cohort, how many completed the program in more than five years but in six years or less (after August 31, 2002 and by August 31, 2003): ______3________
 

B10. Total graduating within six years (sum of questions B7, B8, and B9): ______401________
 

B11. Six-year graduation rate for 1997 cohort (question B10 divided by question B6): _____88_______ %
 

Retention Rates
Report for the cohort of all full-time, first-time bachelor’s (or equivalent) degree-seeking undergraduate students who entered in fall 2002 (or the preceding summer term). The initial cohort may be adjusted for students who departed for the following reasons: deceased, permanently disabled, armed forces, foreign aid service of the federal government or official church missions. No other adjustments to the initial cohort should be made.

B22. For the cohort of all full-time bachelor’s (or equivalent) degree-seeking undergraduate students who entered your institution as freshmen in fall 2002 (or the preceding summer term), what percentage was enrolled at your institution as of the date your institution calculates its official enrollment in fall 2003? ____95______ %
 

C. FIRST-TIME, FIRST-YEAR (FRESHMAN) ADMISSION

C1. First-time, first-year (freshman) students: Provide the number of degree-seeking students who applied, were admitted, and enrolled (full- or part-time) in fall 2003. Include early decision, early action, and students who began studies during summer in this cohort. Applicants include all students who fulfilled the requirements for consideration for admission (including payment or waiving of the application fee, if any) and who have been notified of one of the following actions: admission, nonadmission, placement on waiting list, or application withdrawn (by applicant or institution). Admitted applicants should include wait-listed students who were subsequently offered admission.

Total men applied  __1,614___
Total women applied  __1,571___

Total men admitted  __483___
Total women admitted  __513___

Total full-time, first-time, first-year (freshman) men enrolled __230___
Total part-time, first-time, first-year (freshman) men enrolled __0___

Total full-time, first-time, first-year (freshman) women enrolled __223___
Total part-time, first-time, first-year (freshman) women enrolled _0____

C2. Freshman wait-listed students (students who met admission requirements but whose final admission was contingent on space availability)

 Do you have a policy of placing students on a waiting list?   Yes: _X__  No: ___
 If yes, please answer the questions below for fall 2003 admissions:
Number of qualified applicants placed on waiting list __625___
Number accepting a place on the waiting list __250__
Number of wait-listed students admitted __34___
Number of wait-listed students who enrolled __33___

Admission Requirements

C3. High school completion requirement:   High school diploma is not required.

C4. Does your institution require or recommend a general college-preparatory program for degree-seeking students? Recommend

C5. Distribution of high school units required and/or recommended. Specify the distribution of academic high school course units required and/or recommended of all or most degree-seeking students using Carnegie units (one unit equals one year of study or its equivalent). If you use a different system for calculating units, please convert.
Units required
Units recommended
Total academic units
16.0 college prep
English
4.0
Mathematics
3.0
4.0
Science
    # of lab units
1.0
1.0
3.0
 
Foreign language
2.0
3.0
Social studies
1.0
History
1.0
2.0
Academic electives
4.0
Other (specify)
Basis for Selection

C6. Do you have an open admission policy, under which virtually all secondary school graduates or students with GED equivalency diplomas are admitted without regard to academic record, test scores, or other qualifications? No

C7.  Relative importance of each of the following academic and nonacademic factors in your first-time, first- year (freshman) admission decisions.
 
Very important Important Considered Not considered
Academic:
Class rank X
Essay X
Recommendations X
Secondary school record X
Standardized test scores X
Nonacademic:
Alumni/ae relation X
Character/personal qualities X
Extracurricular activities X
Geographical residence X
Interview X
Minority status X
Particular talent or ability X
Religious affiliation/commitment X
State residency X
Volunteer work X
Work experience X

SAT and ACT Policies

C8. Entrance exams
A. Does your institution make use of SAT I, SAT II, or ACT scores in admission decisions for first-time, first-year, degree-seeking applicants? YES
Required
SAT-I
ACT
SAT-I or ACT (no preference)
X
SAT-I or ACT (SAT-I preferred)
SAT-I or ACT (ACT preferred)
SAT-I and SAT-II
SAT-I and SAT-II or ACT
SAT-II
X
(writing plus two of applicant's choice)
 Does your institution use applicants' test scores for placement or counseling? YES
 Does your institution use the SAT I or II or the ACT for placement only? NO

B: Does your institution use the SAT I or II or the ACT for placement only?  NO

C. Latest date by which SAT I or ACT scores must be received for fall-term admission: January

 Latest date by which SAT II scores must be received for fall-term admission: January

D. If necessary, use this space to clarify your test policies (e.g., if tests are recommended for some students, or if tests are not required of some students):

All students submit the SAT-II writing test results and two other SAT-II results along with SAT-I or ACT results
 

Freshman Profile

Provide percentages for ALL enrolled degree-seeking full-time and part-time, first-time, first-year (freshman) students enrolled in fall 2003, including students who began studies during summer, international students/nonresident aliens, and students admitted under special arrangements.

C9. Percent and number of first-time, first-year (freshman) students enrolled in fall 2003 who submitted national standardized (SAT/ACT) test scores. Include information for ALL enrolled, first-time, first-year (freshman) degree-seeking students who submitted test scores

 
Percent submitting SAT scores 76% Number submitting SAT scores 346
Percent submitting ACT scores 17% Number submitting ACT scores  79
  25th percentile 75th percentile
SAT I Verbal 650 720
SAT I Math 650 720
SAT Combined 1320 1430
ACT Composite 28 31
 

 

Percent of first-time, first-year (freshman) students with scores in each range

  SAT I Verbal SAT I Math
700-800 44% 46%
600-699 48% 50%
500-599 8% 4%
400-499 0% 0%
300-399 0% 0%
200-299 0% 0%
  100% 100%

  ACT Composite
30-36 47%
24-29 53%
18-23 0%
12-17 0%
  6-11 0%
below 6 0%
  100%

C10. Percent of all degree-seeking, first-time, first-year (freshman) students who had high school class rank within each of the following ranges (report information for those students from whom you collected high school rank information).
 
Average class rank - xxth percentile
Percent in top 10th of high school graduating class 78%
Percent in top fifth of high school graduating class 93%
Percent in top quarter of high school graduating class 95%
Percent in top third of high school graduating class 99%
Percent in top half of high school graduating class 100%
Percent in bottom half of high school graduating class 0%
Percent of total first-time, first-year (freshman) students who submitted high school class rank:  56%
C11. Percentage of all enrolled, degree-seeking first-time, first-year (freshman) students who had high school grade-point averages within each of the following ranges (using 4.0 scale):   Not reported

C12. Average high school GPA of all degree-seeking first-time, first-year (freshman) students who submitted GPA:   Not reported

Admission Policies
C13. Application fee
  Amount of application fee - $40 Can it be waived for applicants with financial need? Yes, by request of secondary school counselor

C14. Application closing date
Application closing date (fall) - January 15
Priority date - None
C15. Are first-time, first-year students accepted for terms other than the fall?   No

C16. Notification to applicants of admission decision sent: By April 1

C17. Reply policy for admitted applicants:  Must reply by May 1

C18. Deferred admission: Does your institution allow students to postpone enrollment after admission?  Yes.   Maximum period of postponement: 1 year

C19. Early admission of high school students: Does your institution allow high school students to enroll as full-time, first-time, first-year (freshman) students one year or more before high school graduation? No

C20. Common Application: Will you accept the Common Application distributed by the National Association of Secondary School Principals if submitted?  Yes If "yes," are supplemental forms required?   No Is your college a member of the Common Application Group?   Yes
 

Early Decision and Early Action Plans

C21. Early decision: Does your institution offer an early decision plan (an admission plan that permits students to apply and be notified of an admission decision well in advance of the regular notification date and that asks students to commit to attending if accepted) for first-time, first-year (freshman) applicants for fall enrollment?  Yes  

If "yes," please complete the following: 

First or only early decision plan closing date - December 1 

First or only early decision plan notification date - December 22 

For the Fall 2003 entering class:

 

Number of early decision applications received by your institution -  426 

Number of applicants admitted under early decision plan -  230

Number of students enrolled under early decision plan -  224 
  

C22. Early action: Do you have a nonbinding early action plan whereby students are notified of an admission decision well in advance of the regular notification date but do not have to commit to attending your college?   No

D. TRANSFER ADMISSION

Fall Applicants

D1. Does your institution enroll transfer students?  Yes
 If yes, may transfer students earn advanced standing credit by transferring credits earned from course work completed at other colleges/universities?   Yes

D2. Provide the number of students who applied, were admitted, and enrolled as degree-seeking transfer students in fall 2003:

 
  Applicants Admitted applicants Enrolled applicants
Men 56 5 2
Women 39 1 0
Total 95 6 2
Application for Admission

D3. Indicate terms for which transfers may enroll:  Fall, Winter

D4. Must a transfer applicant have a minimum number of credits completed or else must apply as a an entering freshman?  Yes

 If yes, what is the minimum number of credits and the unit of measure?  1 year of collegiate study
D5. Indicate all items required of transfer students to apply for admission:
 
  Required of all Recommended for all Recommended for some Required for some Not required
High school transcript
 X
       
College transcript(s)
 X
       
Essay or personal statement
 X
       
Interview  
 X
     
Standardized test scores
 X
       
Statement of good standing from prior institution(s)
 X
       
D6. If a minimum high school grade point average is required of transfer applicants, specify (on a 4.0 scale): Not applicable

D7. If a minimum college grade point average is required of transfer applicants, specify (on a 4.0 scale):   2.000

D8. List any other application requirements specific to transfer applicants:  Provide copy of current college catalog

D9. List application priority, closing, notification, and candidate reply dates for transfer students.

 
  Priority date Closing date Notification date Reply date Rolling admission
Fall   April 1  rolling  2 weeks after acceptance   
Winter     November 1 rolling  2 weeks after acceptance   
Spring          
Summer          
D10. Does an open admission policy, if reported, apply to transfer students?   Not applicable

D11. Describe additional requirements for transfer admission, if applicable:  Not applicable

Transfer Credit Policies

D12. Report the lowest grade earned for any course that may be transferred for credit:  C (2.0)
D13. Maximum number of credits or courses that may be transferred from a two-year institution: 87 semester hours
D14. Maximum number of credits or courses that may be transferred from a four-year institution: 87 semester hours
D15. Minimum number of credits that transfers must complete at your institution to earn an associate’s degree: Not applicable
D16. Minimum number of credits that transfers must complete at your institution to earn a bachelor’s degree: Two years full-time enrollment (usually 60 credits)
D17. Describe other transfer credit policies:

E. ACADEMIC OFFERINGS AND POLICIES

Majors (by CIP Code): (see other classes at ir.wlu.edu/)
CIP 2000 CODE W&L major name % of last grad class % of current declared ugrads
5.0104 East Asian Studies 0.6% 0.7%
5.0110 Russian Area Studies 0.4% 0.5%
9.0401 Journalism & Mass Communications 6.3% (5) 6.5% (5)
11.0101  Computer Science  2.5% 1.8%
14.0701  Chemistry-Engineering (including 3-3)  0.4% 0.3%
14.1201  Physics-Engineering (including 3-3)  1.4% 1.0%
16.0101  Romance Languages  0.6% 0.8%
16.0501  German Language  0.0% 0.5%
16.0501  German Literature 0.2% 0.2%
16.0901  French  2.7% 1.8%
16.0905  Spanish  2.7% 2.8%
16.1200 Classics  0.8% 1.4%
23.0101  English  4.3% 6.3%
26.0101  Biology  5.5% 5.1%
27.0101  Mathematics  3.1% 3.1%
30.1301 Medieval & Renaissance Studies  0.2% 0.6%
30.2401 Neuroscience  1.2% 0.9%
30.9999  Combination Law (3-3) 
  (special application required) 
0.0% 0.0%
30.9999 Independent/Interdisciplinary Work  0.4% 0.0%
38.0101  Philosophy  2.9% 3.0%
38.0201 Religion 0.6% 0.6%
40.0501  Chemistry  2.1% 1.8%
40.0601  Geology  2.0% 1.0%
40.0699 Environmental Studies in Geology 0.0% 0.1%
40.0801  Physics  0.2% 0.4%
42.0101 Psychology  2.5% 5.0%
44.0501  Public Policy  1.2% 0.4%
45.0201  Archaeology & Anthropology 0.4% 0.6%
45.0601 Economics  12.9% (1) 9.3% (3)
45.1001  Politics  8.0% (4) 9.6% (2)
45.1101  Sociology & Anthropology  2.3% 2.8%
50.0501  Theater  1.4% 0.8%
50.0702  Studio Art  1.2% 1.1%
50.0703  Art History  1.2% 2.2%
50.0901  Music  0.4% 0.5%
52.0201  Business Administration  10.5% (3) 11.0% (1)
52.0301 Business Administration & Accounting 5.5% 6.4%
54.0101 History  11.5% (2) 8.9% (4)
Total 100% 100%
     

E1. Special study options: Identify those programs available at your institution. Refer to definitions.

 
 NO Accelerated program  YES  Honors program
 NO Cooperative (work-study) program  YES Independent study
 NO Cross-registration   YES  Internships
 NO Distance learning  YES  Liberal arts/career combination
 YES Double major  YES  Student-designed major
 NO Dual enrollment  YES  Study abroad
 NO English as a Second Language  YES Teacher certification program (on exchange)
 YES U.S. exchange student program   YES International study agreements
 NO External degree program  NO Weekend college
 Other (specify):   

E2. has been removed from CDS

E3. Areas in which all or most students are required to complete some course work prior to graduation.
        (See General Education requirements.)
 
NO   Arts/fine arts YES  Humanities
YES  Computer literacy YES  Mathematics
YES  English (including composition) NO    Philosophy
YES  Foreign languages YES  Sciences (biological or physical)
NO   History YES  Social science
 Other (describe): YES  Physical education, including a swimming test
Library Collections

Report the number of holdings. Refer to most recent IPEDS Library Survey, Part D, for corresponding equivalents.

Note:  Totals labelled "IPEDS" are those reported on the IPEDS Library Survey.  Subdivisions of totals and numbers of electronic documents are numbers that are maintained by W&L libraries for internal use that are provided by for additional information.

E4. Books, serial backfiles, and government documents (titles) that are accessible through the library catalog  (sum of lines 27 and 29, column 2) 

Leyburn:     _633,514_ 
additional electronic documents: _1,038_

Law:           _402,766_  - 60,757 titles
additional electronic documents: _95_

Total:         _1,036,280_ (IPEDS)
additional electronic documents: _1,133_

E5. Current serial subscriptions (paper, microform): (sum of lines 30 and 31, column 2)  

Leyburn:     _1,933_
additional electronic subscriptions: _1,295_

Law:        _4,237_
additional electronic subscriptions: _346_

Total:        _6,170_ (IPEDS)
additional electronic subscriptions: _1,641_

E6. Microforms (units) : (line 28, column 2)

Leyburn:     _125,716_

Law:         _867, 646_

Total:        _993,362_ (IPEDS)

E7. Audiovisual materials (units): (line 32, column 2)

Leyburn: _9,918_

Law: _3,186_

Total: _13,104_ (IPEDS)

 

F. STUDENT LIFE
F1. Percentages of first-time, first-year (freshman) students and all degree-seeking undergraduates enrolled in fall 2003 who fit the following categories
% FR % ALL
Percent who are from out of state (exclude internat’l/nonresident aliens) 85% 85%
Percent of men who join fraternities (pledging begins in January) NA 75%
Percent of women who join sororities (pledging begins in January) NA 70%
Percent who live in college-owned, -operated, or -affiliated housing 100% 63%
Percent who live off campus or commute 0% 37%
Percent of students age 25 and older 0% 0%
Average age of full-time students (as of October 15) 18 20
Average age of all students (full- and part-time) 18 20
 
F2. Activities offered. Identify those programs available at your institution.
Choral groups YES Marching band  NO Student government YES
Concert band NO Music ensembles YES Student newspaper YES
Dance YES Musical theater NO Student-run film society YES
Drama/theater YES Opera NO Symphony orchestra YES
Jazz band YES Pep band NO Television station YES
Literary magazine YES Radio station YES Yearbook YES
 

F3. ROTC (program offered in cooperation with Reserve Officers’ Training Corps)

Army ROTC is offered:

 
On campus  NO
At cooperating institution (name): Virginia Military Institute
Naval ROTC and Air Force ROTC are NOT offered.

F4. Housing: Check all types of college-owned, -operated, or -affiliated housing available for undergraduates at your institution.

 
Coed dorms  YES Special housing for disabled students NO
Men’s dorms  NO Special housing for international students YES
Women’s dorms  NO Fraternity/sorority housing  YES
Apartments for married students  NO Cooperative housing    NO
Apartments for single students   YES  
Other housing options (specify): Outing Club House, Spanish House, Chavis House
 

G. ANNUAL EXPENSES

Provide 2004-2005 academic year costs for the following categories that are applicable to your institution.

Check here if your institution's 2003-2004 academic year costs are not available at this time and provide an approximate date (i.e., month/day) when your institution's final 2004-2005 academic year costs will be available:

G1. Undergraduate full-time tuition, required fees, room and board

List the typical tuition, required fees, and room and board for a full-time undergraduate student for the FULL 2004-2005 academic year (30 semester hours or 45 quarter hours for institutions that derive annual tuition by multiplying credit hour cost by number of credits). A full academic year refers to the period of time generally extending from September to June; usually equated to two semesters, two trimesters, three quarters, or the period covered by a four-one-four plan. Room and board is defined as double occupancy and 19 meals per week or the maximum meal plan. Required fees include only charges that all full-time students must pay that are not included in tuition (e.g., registration, health, or activity fees.) Do not include optional fees (e.g., parking, laboratory use).

 
 
FIRST-YEAR
UNDERGRADUATES
PRIVATE INSTITUTION tuition:

$25,300

$25,300

PUBLIC INSTITUTION tuition In-district:    
In-state (out-of-district):    
Out-of-state:    
NON-RESIDENT ALIEN tuition:

$25,300

$25,300

     
REQUIRED FEES: $460

$460

     
ROOM AND BOARD: (ave. on-campus) $6,790 $6,790
ROOM ONLY: (on-campus) $3,190 $3,190
BOARD ONLY: (on-campus meal plan) $3,600 $3,600
G2. Number of credits per term a student can take for the stated full-time tuition:

All degree-seeking students must carry a full-time load during each fall, winter or spring term (normally 12-12-3, respectively).  Overloads (over 14-14-8, respectively) require special permission but carry no additional charge.

G3. Do tuition and fees vary by year of study (e.g., sophomore, junior, senior)? No

G4. If tuition and fees vary by undergraduate instructional program, describe briefly: Not applicable

G5. Provide the estimated expenses for a typical full-time undergraduate student:

 
 
Residents
Commuters
(living at home)
Commuters
(not living at home)
Anticipated 2004-2005 charges
Books and supplies:

$1,500

$1,500 $1,500
Room only: $3,190    
Board only:

$3,600

   
Transportation:      
Other expenses: $1,590  
G6. Undergraduate per-credit-hour charges: Not applicable
H. FINANCIAL AID

Aid Awarded to Enrolled Undergraduates

H1. 

Enter total dollar amounts awarded to enrolled full-time and less than full-time degree-seeking undergraduates (using the same cohort reported in CDS Question B1, "total degree-seeking" undergraduates) in the following categories. (Note: If the data being reported are final figures for the 2002-2003 academic year (see the next item below), use the 2002-2003 academic year's CDS Question B1 cohort.) Include aid awarded to international students (i.e., those not qualifying for federal aid). Aid that is non-need-based but that was used to meet need should be reported in the need-based aid column. (For a suggested order of precedence in assigning categories of aid to cover need, see the entry for "non-need-based scholarship or grant aid" on the last page of the definitions section.)

Indicate academic year for which data are reported:   ________ 2002-2003 final     ____X____ 2003-2004 estimated
 
 
Need-based
Non-need-based
 
$
$
Scholarships/Grants    
Federal  $259,204 $65,250

State (i.e., all states, not only the state in

which your institution is located)

$145,290 $362,677
Institutional (endowment, alumni, or other institutional awards) and external funds awarded by the college excluding athletic aid and tuition waivers (which are reported below) $8,511,671 $2,736,950
Scholarships/grants from external sources (e.g., Kiwanis, NMSQT) not awarded by the college $349,707 $201,935
Total Scholarships/Grants: $9,265,872 $3,366,812
Self-Help
Student loans from all sources $1,083,800 $2,192,169
Federal Work-Study  $187,324  
State and other work-study/employment $278,400 $95,400
Total Self-Help $1,549,524 $2,287,569
Parent Loans $1,550,241 $1,295,758
Tuition waivers   none none
Athletic awards  none none 

Number of Enrolled Students Receiving Aid:

H2. List the number of degree-seeking full-time and less-than-full-time undergraduates who applied for and received financial aid. Aid that is non-need-based but that was used to meet need should be counted as need-based aid. Numbers should reflect the cohort receiving the dollars reported in H1.  If the data being reported are final figures for the 2002-2003 academic year, use the 2002-2003 academic year's CDS Question B1 cohort.

Note: In the chart below, students may be counted in more than one row, and full-time freshmen should also be counted as full-time undergraduates.
 
Need-based awards
First-time Full-time Freshmen
Full-time Undergrad (including freshmen)
Less than 
full-time
undergrad
a) Number of degree-seeking undergraduate students (CDS Item B1 if reporting on Fall 2002 cohort) 454 1,738 0
b) Number of students in line a who were financial aid applicants (include applicants for all types of aid) 207 614  
c) Number of students in line b who were determined to have financial need 145 510  
d) Number of students in line c who were awarded any financial aid 138 503  
e) Number of students in line d who were awarded any need-based gift aid 108 383  
f) Number of students in line d who were awarded any need-based self-help aid 54 229  
g) Number of students in line d who were awarded any non-need-based gift aid 51 138  
h) Number of students in line d whose need was fully met (exclude PLUS loans and private alternative loans). 130 487  
i) On average, the percentage of need that was met of students who were awarded any need-based aid. Exclude any resources that were awarded to replace EFC (PLUS loans and private alternative loans). 99%  99%   
j) The average financial aid package of those in line d. Exclude any resources that were awarded to replace EFC (PLUS loans and private alternative loans.) $21,983 $20,923  
k) Average need-based gift award of those in line d who were awarded a need-based gift award. $16,969 $17,829  
l) Average need-based self-help award (excluding PLUS loans and private alternative loans) of those in line d who were awarded need-based self-help. $3,601 $4,993  
m) Average need-based loan (excluding PLUS loans and private alternative loans) of those in line d who were awarded a need-based loan. $2,931 $4,307  
H2A. Number of enrolled student receiving non-need-based grants and Scholarships: list the number of degree-seeking full-time and less-than-full-time undergraduates who had no financial need and who were awarded non-need-based gift aid. Numbers should reflect the cohort receiving the dollars reported in H1. Note: In the chart below, students may be counted in more than one row, and full-time freshmen should also be counted as full-time undergraduates.       
n) Number of students in line a who had no financial need who were awarded non-need-based aid (exclude those receiving athletic awards and tuition benefits)
107 385
o) Average award to students in line (n)
$6,557 $8,663
p) Number of students in line a who were awarded a non-need-based athletic award
NA NA
q) Average non-need-based athletic award to those in line (p)
NA NA

H3. Which needs-analysis methodology does your institution use in awarding institutional aid?

___ Federal methodology (FM)
___ Institutional methodology (IM)
_X_ Both FM and IM

H4. Percent of the 2003 undergraduate class who graduated between July 1, 2002 and June 30, 2003 and borrowed at any time through any loan programs (federal, state, subsidized, unsubsidized, private etc.; exclude parent loans). Include only students who borrowed while enrolled at your institution.

 ____38%______

H5. Average per-borrower cumulative undergraduate indebtedness of those in line H4; do not include money borrowed at other institutions: $___14,592__

Aid to Undergraduate International Students

H6. Indicate your institution’s policy regarding financial aid for undergraduate international (nonresident alien) students:
XXX College-administered need-based financial aid is available for undergraduate international students
XXX College-administered non-need-based financial aid is available for undergraduate international students
College-administered financial aid is not available for undergraduate international students

If college-administered financial aid is available for undergraduate international students, provide the number of undergraduate international students who were awarded need- or non-need-based aid: __64____

Average dollar amount awarded to undergraduate international students: $ __25,880____________

Total dollar amount of financial aid from all sources awarded to all undergraduate international students:
$ ___1,656,299___________

Process for First-Year/Freshman Students

H7. Check off all financial aid forms domestic first-year (freshman) financial aid applicants must submit:
 
XXX FAFSA
Institution’s own financial aid form
XXX CSS/Financial Aid PROFILE
State aid form
XXX Noncustodial (Divorced/Separated) Parent’s Statement
XXX Business/Farm Supplement
Other: _______________________________________________________________ ______________________________________________________

H8. Check off all financial aid forms international (nonresident alien) first-year financial aid applicants must submit:
 
XXX Institution’s own financial aid form
CSS/Financial Aid PROFILE
XXX Foreign Student’s Financial Aid Application
XXX Foreign Student’s Certification of Finances
Other: _______________________________________________________________ ______________________________________________________

H9. Indicate filing dates for first-year (freshman) students:

Priority date for filing required financial aid forms:___Feb 1________
Deadline for filing required financial aid forms: _____________
No deadline for filing required forms (applications processed on a rolling basis): ___________

H10. Indicate notification dates for first-year (freshman) students:

Students notified on or about (date): ____April 3_________
Students notified on a rolling basis: yes/no
If yes, starting date:

H11. Indicate reply dates:

Students must reply by (date): _____May 1_________ or within _______ weeks of notification.
 

Types of Aid Available

Please check off all types of aid available to undergraduates at your institution:

H12. Loans
 
  FEDERAL DIRECT STUDENT LOAN PROGRAM (DIRECT LOAN)
Direct Subsidized Stafford Loans
Direct Unsubsidized Stafford Loans
Direct PLUS Loans
  FEDERAL FAMILY EDUCATION LOAN PROGRAM (FFEL)
XXX FFEL Subsidized Stafford Loans 
XXX FFEL Unsubsidized Stafford Loans
XXX FFEL PLUS Loans
XXX Federal Perkins Loans
Federal Nursing Loans
State Loans
XXX College/university loans from institutional funds
Other (specify): 

H13. Scholarships and Grants
 
  Need-based:
XXX Federal Pell
XXX SEOG
XXX State scholarships/grants
XXX Private scholarships
XXX College/university gift aid from institutional funds
United Negro College Fund
Federal Nursing Scholarship
Other (specify):

H14. Check off criteria used in awarding institutional aid. Check all that apply.
 
Non-need Need-based   Non-need Need-based  
 XXX XXX  Academics     Leadership
    Alumni affiliation     Minority status
    Art     Music/drama
    Athletics     Religious affiliation
    Job skills     State/district residency
    ROTC    

I. INSTRUCTIONAL FACULTY AND CLASS SIZE

I-1. Please report number of instructional faculty members in each category for Fall 2003.

The following definition of instructional faculty is used by the American Association of University Professors (AAUP) in its annual Faculty Compensation Survey. Instructional Faculty is defined as those members of the instructional-research staff whose major regular assignment is instruction, including those with released time for research. Institutions are asked to EXCLUDE:
(a) instructional faculty in preclinical and clinical medicine
(b) administrative officers with titles such as dean of students, librarian, registrar, coach, and the like, even though they may devote part of their time to classroom instruction and may have faculty status,
(c) undergraduate or graduate students who assist in the instruction of courses, but have titles such as teaching assistant, teaching fellow, and the like
(d) faculty on leave without pay, and
(e) replacement faculty for faculty on sabbatical leave.

Full-time: faculty employed on a full-time basis
Part-time: faculty teaching less than two semesters, three quarters, two trimesters, or two four-month sessions. Also includes adjuncts and part-time instructors.
Minority faculty: includes faculty who designate themselves as black, non-Hispanic; American Indian or Alaskan native; Asian or Pacific Islander; or Hispanic.
Doctorate: includes Ph.D., Ed.D in education, DMA in musical arts, DBA in business administration, D. Eng or DES in engineering.
First-professional: includes the fields of dentistry (DDS or DMD), medicine (MD), optometry (OD), osteopathic medicine (DO), pharmacy (DPharm or BPharm), podiatric medicine (DPM), veterinary medicine (DVM), chiropractic (DC or DCM), law (JD) and theological professions (MDiv, MHL).

Terminal degree: the highest degree in a field: example, M. Arch (architecture) and MFA (master of fine arts).
Instructional faculty members Full-time Part-time Total
Total number of instructional faculty 206 3 209
Total number who are members of minority groups 9 0 9
Total number who are women 55 1 56
Total number who are men 151 2 153
Total number who are non-resident aliens (international) 4 0 4
Total number with doctorate, first professional,  or other terminal degree 193 0 193
Total number whose highest degree is a master’s but not a terminal master’s 12 2 14
Total number whose highest degree is a bachelor’s 1 1 2
Total number whose highest degree is Ph.D. 189 0 189

I-2. Student to Faculty Ratio

Report the Fall 2003 ratio of full-time equivalent students (full-time plus 1/3 part time) to full-time equivalent instructional faculty (full time plus 1/3 part time). In the ratio calculations, exclude both faculty and students in stand-alone graduate or professional programs such as medicine, law, veterinary, dentistry, social work, business, or public health in which faculty teach virtually only graduate level students. Do not count undergraduate or graduate student teaching assistants as faculty.

Fall 2003 Student to Faculty ratio:  ___10.1____ to 1.

I-3. Undergraduate Class Size

In the table below, please use the following definitions to report information about the size of classes and class sections offered in the Fall 2003 term.

Class Sections:  A class section is an organized course offered for credit, identified by discipline and number, meeting at a stated time or times in a classroom or similar setting, and not a subsection such as a laboratory or discussion session. Undergraduate class sections are defined as any sections in which at least one degree-seeking undergraduate student is enrolled for credit. Exclude distance learning classes and noncredit classes and individual instruction such as dissertation or thesis research, music instruction, or one-to-one readings. Exclude students in independent study, co-operative programs, internships, foreign language taped tutor sessions, practicums, and all students in one-on-one classes. Each class section should be counted only once and should not be duplicated because of course catalog cross-listings.

Class Subsections:  A class subsection includes any subsection of a course, such as laboratory, recitation, and discussion subsections that are supplementary in nature and are scheduled to meet separately from the lecture portion of the course. Undergraduate subsections are defined as any subsections of courses in which degree-seeking undergraduate students enrolled for credit. As above, exclude noncredit classes and individual instruction such as dissertation or thesis research, music instruction, or one-to-one readings. Each class subsection should be counted only once and should not be duplicated because of cross-listings.

Using the above definitions, please report for each of the following class-size intervals the number of class sections and class subsections offered in Fall 2003. For example, a lecture class with 800 students who met at another time in 40 separate labs with 20 students should be counted once in the “100+” column in the class section column and 40 times under the “20-29” column of the class subsections table.

Average Class Section Size, Fall 2003: __15__

Number of Class Sections with Undergraduates Enrolled.
 
Undergraduate Class Size, Fall 2003
2-9 10-19 20-29 30-39 40-49 50-99 100+ Total
CLASS SECTIONS 123 187 129 17 5 1 1 463
               
CLASS SUB- SECTIONS 16 13 10 2 0 0 0 41
               
Combined Percentage 28% 40% 28% 4% 1% 0% 0% 100%

 
 
Undergraduate Class Size, Fall 2003
2-25 26-50 51-100 101+ Total
CLASS SECTIONS 404 56 2 1 463
         
CLASS SUB- SECTIONS 38 3 0 0 41
         
Combined Percentage 88% 12% 0% 0% 100%


  

Undergraduate Class Size, 2003-04 Academic Year

 

2-9

10-19

20-29

30-39

40-49

50-99

100+

Total

CLASS SECTIONS

364 444 287 43 10 9 1 1158

 

           

 

 

Percentage

31% 38% 25% 4% 1% 1% 0% 100%


 

J.  DEGREES CONFERRED

Degrees conferred between July 1, 2002 and June 30, 2003

Reference: IPEDS Completions, Part A

Majors (by CIP Code): (see other classes at ir.wlu.edu/)

CIP 2000 CODE W&L major name % of last grad class % of current declared ugrads CIP 1990 code
5.0104 East Asian Studies 0.6% 0.7% 5.0104
5.0110 Russian Area Studies 0.4% 0.5% 5.0110
9.0401 Journalism & Mass Communications 6.3% (5) 6.5% (5) 9.0401
11.0101  Computer Science  2.5% 1.8% 11.0101 
14.0701  Chemistry-Engineering (including 3-3)  0.4% 0.3% 14.0701 
14.1201  Physics-Engineering (including 3-3)  1.4% 1.0% 14.1201 
16.0101  Romance Languages  0.6% 0.8% 16.0101 
16.0501  German Language  0.0% 0.5% 16.0501 
16.0501  German Literature 0.2% 0.2% 16.0501 
16.0901  French  2.7% 1.8% 16.0901 
16.0905  Spanish  2.7% 2.8% 16.0905 
16.1200 Classics  0.8% 1.4% 16.1201
23.0101  English  4.3% 6.3% 23.0101 
26.0101  Biology  5.5% 5.1% 26.0101 
27.0101  Mathematics  3.1% 3.1% 27.0101 
30.1301 Medieval & Renaissance Studies  0.2% 0.6% 30.1301
30.2401 Neuroscience  1.2% 0.9% 26.0608
30.9999  Combination Law (3-3) 
  (special application required) 
0.0% 0.0% 30.9999 
30.9999 Independent/Interdisciplinary Work  0.4% 0.0% 30.9999
38.0101  Philosophy  2.9% 3.0% 38.0101 
38.0201 Religion 0.6% 0.6% 38.0201
40.0501  Chemistry  2.1% 1.8% 40.0501 
40.0601  Geology  2.0% 1.0% 40.0601 
40.0699 Environmental Studies in Geology 0.0% 0.1% 40.0699
40.0801  Physics  0.2% 0.4% 40.0801 
42.0101 Psychology  2.5% 5.0% 42.0101
44.0501  Public Policy  1.2% 0.4% 44.0501 
45.0201  Archaeology & Anthropology 0.4% 0.6% 45.0201 
45.0601 Economics  12.9% (1) 9.3% (3) 45.0601
45.1001  Politics  8.0% (4) 9.6% (2) 45.1001 
45.1101  Sociology & Anthropology  2.3% 2.8% 45.1101 
50.0501  Theater  1.4% 0.8% 50.0501 
50.0702  Studio Art  1.2% 1.1% 50.0702 
50.0703  Art History  1.2% 2.2% 50.0703 
50.0901  Music  0.4% 0.5% 50.0901 
52.0201  Business Administration  10.5% (3) 11.0% (1) 52.0201 
52.0301 Business Administration & Accounting 5.5% 6.4% 52.0301
54.0101 History  11.5% (2) 8.9% (4) 45.0801
Total 100% 100%
     

Common Data Set Definitions
Note: Items preceded by an asterisk (*) represent definitions agreed to among publishers which do not appear on the CDS document but may be present on individual publisher’s surveys.

*Academic advisement: plan under which each student is assigned to a faculty member or a trained adviser, who, through regular meetings, helps the student plan and implement immediate and long-term academic and vocational goals.
Accelerated program: Completion of a college program of study in fewer than the usual number of years, most often by attending summer sessions and carrying extra courses during the regular academic term.
Admitted student: Applicant who is offered admission to a degree-granting program at your institution.
*Adult student services: admission assistance, support, orientation, and other services expressly for adults who have started college for the first time, or who are re-entering after a lapse of a few years.
American Indian or Alaska native: A person having origins in any of the original peoples of North America and who maintains cultural identification through tribal affiliation or community recognition.
Applicant (first-time, first year): An individual who has fulfilled the institution’s requirements to be considered for admission (including payment or waiving of the application fee, if any) and who has been notified of one of the following actio ns: admission, nonadmission, placement on waiting list, or application withdrawn (by applicant or institution).
Application fee: That amount of money that an institution charges for processing a student’s application for acceptance. This amount is not creditable toward tuition and required fees, nor is it refundable if the student is not admitted to the institution.
Asian or Pacific Islander: A person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or Pacific Islands. This includes people from China, Japan, Korea, the Philippine Islands, American Samoa, India, and Vietnam.
Associate’s degree: An award that normally requires at least two but less than four years of full-time equivalent college work.
Bachelor’s degree: An award (baccalaureate or equivalent degree, as determined by the Secretary, U.S. Department of Education) that normally requires at least four years but not more than five years of full-time equivalent college-level wor k. This includes ALL bachelor’s degrees conferred in a five-year cooperative (work-study plan) program. A cooperative plan provides for alternate class attendance and employment in business, industry, or government; thus, it allows students to combine act ual work experience with their college studies. Also, it includes bachelor’s degrees in which the normal four years of work are completed in three years.
Black, non-Hispanic: A person having origins in any of the black racial groups of Africa (except those of Hispanic origin).
Board (charges): Assume average cost for 19 meals per week or the maximum meal plan.
Books and supplies (costs): Average cost of books and supplies. Do not include unusual costs for special groups of students (e.g., engineering or art majors), unless they constitute the majority of students at your institution.
Calendar system: The method by which an institution structures most of its courses for the academic year.
*Career and placement services: A range of services, including (often) the following: coordination of visits of employers to campus; aptitude and vocational testing; interest inventories, personal counseling; help in resume writing, interviewing, launching the job search; listings for those desiring students employment and those seeking permanent positions; establishment of a permanent reference folder; career resource materials
Carnegie units: One year of study or the equivalent in a secondary school subject.
Certificate: See Postsecondary award, certificate, or diploma.
Class rank: The relative numerical position of a student in his or her graduating class, calculated by the high school on the basis of grade-point average, whether weighted or unweighted.
College preparatory program: Courses in academic subjects (English, history and social studies, foreign languages, mathematics, science, and the arts) that stress preparation for college or university study.
Common Application: The standard application form distributed by the National Association of Secondary School Principals for a large number of private colleges who are members of the Common Application Group.
*Community service program: Referral center for students wishing to perform volunteer work in the community or volunteer activities coordinated by academic departments.
Commuter: A student who lives off campus in housing that is not owned by, operated by, or affiliated with the college. This category includes students who commute from home and students who have moved to the area to attend college.
Contact hour: A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
Continuous basis (for program enrollment): A calendar system classification that is used by institutions that enroll students at any time during the academic year. For example, a cosmetology school or a word processing school might allow students to enroll and begin studies at various times, with no requirement that classes begin on a certain date.
Cooperative (work-study plan) program: A program that provides for alternate class attendance and employment in business, industry, or government.
Cooperative housing: College-owned, -operated, or -affiliated housing in which students share room and board expenses and participate in household chores to reduce living expenses.
Core curriculum: A specified number of courses or credits in the humanities, social sciences, life sciences, and/or physical sciences required of all students, regardless of major, to ensure a basic set of learning experiences.
*Counseling service: Activities designed to assist students in making plans and decisions related to their education, career, or personal development.
Credit: Recognition of attendance or performance in an instructional activity (course or program) that can be applied by a recipient toward the requirements for a degree, diploma, certificate, or other formal award.
Credit course: A course that, if successfully completed, can be applied toward the number of courses required for achieving a degree, diploma, certificate, or other formal award.
Credit hour: A unit of measure representing an hour (50 minutes) of instruction over a 15-week period in a semester or trimester system or a 10-week period in a quarter system. It is applied toward the total number of hours needed for completing t he requirements of a degree, diploma, certificate, or other formal award.
Cross-registration: A system whereby students enrolled at one institution may take courses at another institution without having to apply to the second institution.
Deferred admission: The practice of permitting admitted students to postpone enrollment, usually for a period of one academic term or one year.
Degree: An award conferred by a college, university, or other postsecondary education institution as official recognition for the successful completion of a program of studies.
Degree-seeking students: Students enrolled in courses for credit who are recognized by the institution as seeking a degree or formal award. At the undergraduate level, this is intended to include students enrolled in vocational or occupational pro grams.
Differs by program (calendar system): A calendar system classification that is used by institutions that have occupational/vocational programs of varying length. These schools may enroll students at specific times depending on the program desired. For example, a school might offer a two-month program in January, March, May, September, and November; and a three-month program in January, April, and October.
Diploma: See Postsecondary award, certificate, or diploma.
Distance learning: An option for earning course credit at off-campus locations via cable television, internet, satellite classes, videotapes, correspondence courses, or other means.
Doctoral degree: The highest award a student can earn for graduate study. The doctoral degree classification includes such degrees as Doctor of Education, Doctor of Juridical Science, Doctor of Public Health, and the Doctor of Philosophy degree in any field such as agronomy, food technology, education, engineering, public administration, ophthalmology, or radiology. For the Doctor of Public Health degree, the prior degree is generally earned in the closely related field of medicine or in sanitary engineering.
Double major: Program in which students may complete two undergraduate programs of study simultaneously.
Dual enrollment: A program through which high school students may enroll in college courses while still enrolled in high school. Students are not required to apply for admission to your college in order to participate.
Early action plan: An admission plan that allows students to apply and be notified of an admission decision well in advance of the regular notification dates. If admitted, the candidate is not committed to enroll; the student may reply to the offe r under the college’s regular reply policy.
Early admission: A policy under which students who have not completed high school are admitted and enroll full time in college, usually after completion of their junior year.
Early decision plan: A plan that permits students to apply and be notified of an admission decision (and financial aid offer if applicable) well in advance of the regular notification date. Applicants agree to accept an offer of admission and, if admitted, to withdraw their applications from other colleges. There are three possible decisions for early decision applicants: admitted, denied, or not admitted but forwarded for consideration with the regular applicant pool, without prejudice.
English as a Second Language (ESL): A course of study designed specifically for students whose native language is not English.
Exchange student program-domestic: Any arrangement between a student and a college that permits study for a semester or more at another college in the United States without extending the amount of time required for a degree. See also Stud y abroad.
External degree program: A program of study in which students earn credits toward a degree through independent study, college courses, proficiency examinations, and personal experience. External degree programs require minimal or no classroom atten dance.
Extracurricular activities (as admission factor): Special consideration in the admissions process given for participation in both school and nonschool-related activities of interest to the college, such as clubs, hobbies, student government, athle tics, performing arts, etc.
First professional certificate (postdegree): An award that requires completion of an organized program of study designed for persons who have completed the first professional degree. Examples could be refresher courses or additional units of study in a specialty or subspecialty.
First professional degree: An award in one of the following fields: Chiropractic (DC, DCM), dentistry (DDS, DMD), medicine (MD), optometry (OD), osteopathic medicine (DO), rabbinical and Talmudic studies (MHL, Rav), Pharmacy (B.Pharm, Pharm.D), po diatry (PodD, DP, DPM), veterinary medicine (DVM), law (LLB, JD), divinity/ministry (BD, MDiv).
First-time student: A student attending any institution for the first time at the level enrolled. Includes students enrolled in the fall term who attended a postsecondary institution for the first time at the same level in the prior summer term. A lso includes students who entered with advanced standing (college credit earned before graduation from high school).
First-time, first-year (freshman) student: A student attending any institution for the first time at the undergraduate level. Includes students enrolled in the fall term who attended college for the first time in the prior summer term. Also includ es students who entered with advanced standing (college credits earned before graduation from high school).
First-year student: A student who has completed less than the equivalent of 1 full year of undergraduate work; that is, less than 30 semester hours (in a 120-hour degree program) or less than 900 contact hours.
Freshman: A first-year undergraduate student.
*Freshman/new student orientation: Orientation addressing the academic, social, emotional, and intellectual issues involved in beginning college. May be a few hours or a few days in length; at some colleges, there is a fee.
Full-time student (undergraduate): A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week each term.
Geographical residence (as admission factor): Special consideration in the admission process given to students from a particular region, state, or country of residence.
Grade-point average (academic high school GPA): The sum of grade points a student has earned in secondary school divided by the number of courses taken. The most common system of assigning numbers to grades counts four points for an A, three point s for a B, two points for a C, one point for a D, and no points for an E or F. Unweighted GPA’s assign the same weight to each course. Weighting gives students additional points for their grades in advanced or honors courses.
Graduate student: A student who holds a bachelor’s or first professional degree, or equivalent, and is taking courses at the post-baccalaureate level.
*Health services: Free or low cost on-campus primary and preventive health care available to students.
High school diploma or recognized equivalent: A document certifying the successful completion of a prescribed secondary school program of studies, or the attainment of satisfactory scores on the Tests of General Educational Development (GED) or an other state specified examination.
Hispanic: A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race.
Honors program: Any special program for very able students offering the opportunity for educational enrichment, independent study, acceleration, or some combination of these.
Independent study: Academic work chosen or designed by the student with the approval of the department concerned, under an instructor’s supervision, and usually undertaken outside of the regular classroom structure.
In-state tuition: The tuition charged by institutions to those students who meet the state’s or institution’s residency requirements.
International student: See Nonresident alien.
Internship: Any short-term, supervised work experience usually related to a student’s major field, for which the student earns academic credit. The work can be full or part time, on- or off-campus, paid or unpaid.
*Learning center: Center offering assistance through tutors, workshops, computer programs or audiovisual equipment in reading, writing, math, and skills such as taking notes, managing time, taking tests.
*Legal services: Free or low cost legal advice for a range of issues (personal and other).
Liberal arts/career combination: Program in which a student earns undergraduate degrees in two separate fields, one in a liberal arts major and the other in a professional or specialized major, whether on-campus or through cross-registration.
Master’s degree: An award that requires the successful completion of a program of study of at least the full-time equivalent of one but not more than two academic years of work beyond the bachelor’s degree.
Minority affiliation (as admission factor): Special consideration in the admission process for members of designated racial/ethnic minority groups.
*Minority student center: Center with programs, activities, and/or services intended to enhance the college experience of students of color.
  Nonresident alien: A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely.
*On-campus day care: Licensed day care for children of students (usually 3 and up); usually for a fee.
Open admission: Admission policy under which virtually all secondary school graduates or students with GED equivalency diplomas are admitted without regard to academic record, test scores, or other qualifications.
Other expenses (costs): Include average costs for clothing, laundry, entertainment, medical (if not a required fee), and furnishings.
Out-of-state tuition: The tuition charged by institutions to those students who do not meet the institution’s or state’s residency requirements.
Part-time student (undergraduate): A student enrolled for less than 12 credits per semester or quarter, or less than 24 contact hours a week each term.
*Personal counseling: One-on-one or group counseling with trained professionals for student who want to explore personal, educational, or vocational problems.
Post-master’s certificate: An award that requires completion of an organized program of study of 24 credit hours beyond the master’s degree but does not meet the requirements of academic degrees at the doctoral level.
Post-baccalaureate certificate: An award that requires completion of an organized program of study requiring 18 credit hours beyond the bachelor’s; designed for persons who have completed a baccalaureate degree but do not meet the requirements of academic degrees carrying title of master.
Postsecondary award, certificate, or diploma (at least one but less than two academic years): Requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at least one but less than two full-t ime equivalent academic years, or designed for completion in at least 30 but less than 60 credit hours, or in at least 900 but less than 1,800 contact hours.
Private institution: An educational institution controlled by a private individual(s) or by a nongovernmental agency, usually supported primarily by other than public funds, and operated by other than publicly elected or appointed officials.
Private nonprofit institution: A private institution in which the individual(s) or agency in control receives no compensation, other than wages, rent, or other expenses for the assumption of risk. These include both independent nonprofit schools a nd those affiliated with a religious organization.
Proprietary institution: See Private nonprofit institution.
Public institution: An educational institution whose programs and activities are operated by publicly elected or appointed school officials, and which is supported primarily by public funds.
Quarter calendar system: A calendar system in which the academic year consists of three sessions called quarters of about 12 weeks each. The range may be from 10 to 15 weeks. There may be an additional quarter in the summer.
Race/ethnicity: Category used to describe groups to which individuals belong, identify with, or belong in the eyes of the community. The categories do not denote scientific definitions of anthropological origins. A person may be counted in only on e group.
Race/ethnicity unreported: Category used to classify students or employees whose race/ethnicity is not known and whom institutions are unable to place in one of the specified racial/ethnic category.
Religious affiliation/commitment (as admission factor): Affiliation with a certain church or faith/religion, commitment to a religious vocation, or observance of certain religious tenets/lifestyle.
*Religious counseling: One-on-one or group counseling with trained professionals for student who want to religious problems or issues.
*Remedial services: Instructional courses designed for students deficient in the general competencies necessary for a regular postsecondary curriculum and educational setting.
Required fees: Fixed sum charged to students for items not covered by tuition and required of such a large proportion of all students that the student who does NOT pay is the exception. Do not include application fees, registration fees, student activity, or health fees.
Resident alien or other eligible noncitizen: A person who is not a citizen or national of the United States and who has been admitted as a legal immigrant for the purpose of obtaining permanent resident alien status (and who holds either an alien registration card [Form I-551 or I-151], a Temporary Resident Card [Form I-688], or an Arrival-Departure Record [Form I-94] with a notation that conveys legal immigrant status, such as Section 207 Refugee, Section 208 Asylee, Conditional Entrant Parolee o r Cuban-Haitian).
Room and board (charges)—on campus: Assume double occupancy in institutional housing and 19 meals per week (or maximum meal plan).
Secondary school record (as admission factor): Information maintained by the secondary school that may include such things as the student’s high school transcript, class rank, GPA, and teacher and counselor recommendations.
Semester calendar system: A calendar system that consists of two semesters during the academic year with about 16 weeks for each semester of instruction. There may be an additional summer session.
Student-designed major. A program of study based on individual interests, designed with the assistance of an adviser.
Study abroad: Any arrangement by which a student completes part of the college program studying in another county. Can be at a campus abroad or through a cooperative agreement with some other U.S. college or an institution of another country.
*Summer session: A summer session is shorter than a regular semester and not considered part of the academic year. It is not the third term of an institution operating on a trimester system or the fourth term of an institution operating on a quart er calendar system. The institution may have 2 or more sessions occurring in the summer months. Some schools, such as vocational and beauty schools, have year-round classes with no separate summer session.
Talent/ability (as admission factor): Special consideration given to students with demonstrated talent/abilities in areas of interest to the institution (e.g., sports, the arts, languages, etc.).
Teacher certification program: Program designed to prepare students to meet the requirements for certification as teachers in elementary and secondary schools.
Transfer applicant: An individual who has fulfilled the institution’s requirements to be considered for admission (including payment or waiving of the application fee, if any) and who has previously attended another college or university and earne d college-level credit.
Transfer student: A student entering the institution for the first time but known to have previously attended a postsecondary institution at the same level (e.g., undergraduate). The student may transfer with or without credit.
Transportation (costs): Assume two round trips to student’s hometown per year for students in institutional housing or daily travel to and from your institution.
Trimester calendar system: An academic year consisting of 3 terms of about 15 weeks each.
Tuition: Amount of money charged to students for instructional services. Tuition may be charged per term, per course, or per credit.
*Tutoring: May range from one-on-one tutoring in specific subjects to tutoring in an area such as math, reading, or writing. Most tutors are college students; at some colleges, they are specially trained and certified.
Unit: a standard of measurement representing hours of academic instruction (e.g., semester credit, quarter credit, contact hour).
Undergraduate: A student enrolled in a four- or five-year bachelor’s degree program, an associate’s degree program, or a vocational or technical program below the baccalaureate.
*Veteran’s counseling: Helps veterans and their dependents obtain benefits for their selected program and provides certifications to the Veteran’s Administration. May also provide personal counseling on the transition from the military to a civili an life.
*Visually impaired: Any person whose sight loss is sufficiently severe and not correctable, and adversely affects educational performance.
Volunteer work (as admission factor): Special consideration given to students for activity done on a volunteer basis (e.g., tutoring, hospital care, working with the elderly or disabled) as a service to the community or the public in general.
Wait list: List of students who meet the admission requirements but will only be offered a place in the class if space becomes available.
Weekend college: A program that allows students to take a complete course of study and attend classes only on weekends.
White, non-Hispanic: A person having origins in any of the original peoples of Europe, North Africa, or the Middle East (except those of Hispanic origin).
*Women’s center: Center with programs, academic activities, and/or services intended to promote an understanding of the evolving roles of women.
Work experience (as admission factor): Special consideration given to students who have been employed prior to application, whether for relevance to major, demonstration of employment-related skills, or as explanation of student’s academic and ext racurricular record.
 

Common Data Set Financial Aid Definitions

Financial aid applicant: Any applicant who submits the institutionally required financial aid application/form, such as the FAFSA.
Indebtedness: Aggregate dollar amount borrowed through any loan programs (federal, state, subsidized, unsubsidized, private, etc.; excluding parent loans) while the student was enrolled at an institution. Student loans co-signed by parent are assumed to be the responsibility of the student and should be included.
Financial need: As determined by your institution using the federal methodology and/or your institution's own standards.
Need-based aid: College-funded or college-administered award from institutional, state, federal, or other sources for which a student must have financial need to qualify. This includes both institutional and noninstitutional student aid (grants, j obs, and loans).
Need-based gift aid: Scholarships and grants from institutional, state, federal or other sources for which a student must have financial need to qualify. Do not include athletic scholarships, outside awards, or awards construed as personnel benef its, i.e., scholarships to children of faculty and staff.
Non-need-based gift aid: Scholarships and grants, gifts, or merit-based aid from institutional, state, federal, or other sources (including unrestricted funds or gifts and endowment income) awarded solely on the basis of academic achievement, meri t, or any other non-need-based reason. Exclude athletic scholarships, awards construed as personnel benefits, i.e., scholarships to children of faculty and staff.
Self-help aid: Need-based loans and jobs up to the level of institutionally determined need.